Office 2007 Tips and Tricks

Here is a collection of Office 2007 tips and tricks. These tips are highly useful for a beginner as well as for someone who has been using it for like... months.


Create Tables to Your Own Specifications:

1. Position the cursor on the area of the document where you want to insert your table.
2. On the Insert tab of the Ribbon, click Table, and then click Draw Table.
3. Define the table size. Right-click to select the area where you want the table to appear.
4. Use the mouse to draw the internal table lines the way you want them.
To erase any lines you've drawn by mistake, press the SHIFT key, and the pointer will change from a pencil to an eraser.
It is also possible to create tables within ones you have already created.


Reuse Tables in Word:

1. Select the table that you want to save.
2. On the Insert tab of the Ribbon, click Table, point to Quick Tables, and then click Save Selection to Quick Tables Gallery.
3. In the Create New Building Block dialog box, give the table a name, classify it with some basic parameters, and then click OK.

To reuse a saved table:
1. Position your cursor where you want to insert a saved table.
2. On the Ribbon, click Insert, click Table, and then point to Quick Tables.
3. From the list, click the table you saved previously. This table will now be inserted into the document.

Pre-define the Format for Pasting in Word 2007:

In a Microsoft Office Word 2003 document, each time you paste some text or an image, you can select the format (source formatting, destination formatting, or text only) by clicking the clipboard icon. In Microsoft Office Word 2007 and Microsoft Office Outlook 2007, you can still do this manually or, more conveniently, set the default paste formatting mode. Here’s how:
Go to Advanced Options or click the Set Default Paste option when the clipboard icon appears, and then set your preferences. The pasted text and images will now be formatted automatically according to your settings.

Preview Type and Color Formatting:
You can see how formatting will look in Live Preview before applying it to the Microsoft Office Word document you're working on. Select a formatting option (for example, click Page Layout, click Page Color, and then point to a color), and Live Preview will temporarily apply it. To keep the result, just click the color, or keep browsing for alternatives.


Overprinting Watermarks on Documents:

You can easily insert a watermark into your document in Microsoft Office Word 2007. Click Watermark from the Page Layout tab on the Ribbon.


Save a Set of Quick Styles for Use in Other Documents:

1. On the Home tab, in the Styles section, click Change Styles.
2. Point to Style Set, and then click Save as Quick Style Set.
3. In the Save Quick Style Set dialog box, name the file, and then click Save. After you do, the name of your new style set will appear in the Style Set list, where you can apply it to any document.
Do not change the folder location when saving a style set, or your list will not automatically appear in the Style Set list. Also note that only styles appearing in the Styles gallery on the Home tab are included when you save a style set.


Add or Remove Styles from the Quick Style Gallery:

The Styles gallery on the Home tab in Microsoft Office Word 2007 includes several built-in paragraph and character styles by default, such as Normal style, Heading styles 1 and 2, and Title. However, you can customize that gallery for any document or template to include just the paragraph and character styles you need to access most quickly.

To display the Styles pane, click the dialog launch icon in the lower-right corner of the Styles section (or press CTRL+SHIFT+ALT+S). To remove a style from the Quick Style Gallery, right-click the style name where it appears in the gallery, and then click Remove from Quick Style Gallery.

To add a style in the Styles pane to the Quick Style Gallery, right-click the style name, and then click Add to Quick Style Gallery. (Note that, if the style is already in the gallery, the option to remove the style from the gallery also appears here.) You can also add or remove a style from the Quick Style Gallery through the Add to Quick Style Gallery check box in the Create New Style or Modify Style dialog boxes.

Quickly Know How Many Lines or Words You Have Typed:

Right-click the status bar, and then select a parameter. Microsoft Office Word can show you, for example, line details or the number of words typed. This information is useful when you are writing a document that must have a fixed length.

For another set of tips and tricks just click on tips and tricks.